Ryan Lim 
Keeping track of work statuses is of paramount to ensure that overall flow of project is not affected and no additional costs are incurred. It also acts as a form of communication between different party of the projects. It is more so when multiple personnel of different organizations come together to complete a job, which occurs in most major projects’ Permit to Work(PTW)
PEER’s e-PTW deals with this by displaying real-time update & clear display of PTW statuses at each stages whilst utilizing the personalized notification feature to provide instant update to relevant personnel.
The table below depicts the processes and statuses of PEER’s Permit To Work Module.
| Role (In PTW) | Actions | Status displayed |
|---|---|---|
|
Applicant |
Drafting PTW without submission |
DRAFT |
|
Applicant |
Submission of completed PTW main form to Assessor |
PENDING PTW ASSESSMENT (DAY 1) |
|
Assessor |
Submit assessed PTW main form to Approver |
PENDING PTW APPROVAL (DAY 1) |
|
Assessor/Approver |
Rejects PTW |
REJECTED |
|
Assessor/Approver/Inspectors |
Revocation of on-going & approved PTW |
REVOKED |
|
Approver |
Approves of PTW (Day 1) |
APPROVED - PTW (DAY 1) |
|
Assessor |
Endorsement of PTW (Day “X”) by Assessor |
APPROVED - PTW (DAY “X”) |
|
Applicant |
Closure of PTW after work completed |
COMPLETED – PTW (DAY “X”) |
The following table represents the relevant recipient of the personalized notification once an action is performed and the PTW status changes along with the reflected status.
| Actions | Recipient | Status Tag |
|---|---|---|
|
Submission of PTW application (Day 1) to Assessor |
Assessor |
PENDING ASSESSMENT - PTW (DAY 1) |
|
Assessor endorse PTW & route to Approver |
Approver |
PENDING APPROVAL - PTW (DAY 1) |
|
Assessor Rejects PTW (Day 1) |
Applicant |
REJECTED - PTW (DAY 1) |
|
Approver approves PTW (Day 1) |
Applicant & Assessor |
APPROVED - PTW (DAY 1) |
|
Approver rejects PTW (Day 1) |
Applicant & Assessor |
REJECTED - PTW (DAY 1) |
|
Applicant submit PTW (Day X) |
Assessor |
PENDING ASSESSMENT - PTW (DAY X) |
|
Assessor endorse PTW |
Applicant & Approver |
APPROVED - PTW (DAY X) |
|
Assessor Rejects PTW |
Applicant & Approver |
REJECTED - PTW (DAY X) |
|
PTW Revoked by |
Applicant, Assessor & Approver |
REVOKED - PTW |
The following are some personalized notification templates which can be customized to requirements
Template of notification sent to Assessor
Template of notification sent to Approver after endorsement by Assessor
Template of notification sent to Applicant when Rejected
Template of notification sent to Applicant when
PTW approved by Approver
- Project
- Module
- Action
- Document
- PTW Reference Number
- Work Location
- Relevant Applicant/Assessor
- Approve/Reject Personnel
- Reason/Remarks
- Link to document
EN 
ID 
ZH 
JA