Staffs LOA

Training Material: LOA Submission and Approval

Module: Manpower

Section: LOA Submission

1. Navigate to the Manpower Module
   • Start by logging into the system and navigating to the Manpower module on the main dashboard.
   • Click on “Staff” to view the list of staff members.
2. Select the Staff Member
   • Browse or search for the staff member whose LOA you need to update.
   • Once you find the staff member, click on the three dots (ellipsis) button next to their name.
3. Access the LOA Section
   • From the dropdown menu, select “LOA” to enter the Letter of Appointment section.
4. Add a New LOA
   • In the LOA section, click on the “+” button to initiate a new LOA submission.
5. Fill in the Required Fields
   • A form will appear. Fill in all the required fields such as Project, Title of Appointment, Start Date, End Date, etc.
   • Ensure that all mandatory fields are completed to avoid submission errors.
6. Save the LOA
   • After filling in the details, click on the “SAVE” button to submit the LOA for further processing.

Section: LOA Approval

1. Login as the Appointee or Reviewer
   • Log in to the system using the credentials of the appointee or designated reviewer responsible for approving LOAs.
2. Access the Staff’s LOA
   • Navigate to the specific staff member’s LOA that requires review or approval.
3. Review and Approve
   • Click on the three dots (ellipsis) button next to the LOA entry.
   • Select the option to “Review/Sign.”
4. Sign for Approval
   • Review the details of the LOA.
   • If everything is in order, sign the document to accept and approve the LOA.